Proposals & Marketing Coordinator

Brook McIlroy is looking for an individual with strong writing, graphic design, and project management abilities to join our marketing team. This role requires three days in-office per week, with the opportunity to work remote the other two days. An established practice of almost 25 years, our firm continues to expand our external and internal marketing efforts, giving candidates the opportunity to learn from proven strategies while also while spearheading innovative initiatives and projects with new offerings and projects. Work on exciting projects across the country covering a variety of design disciplines and help raise the public and professional profile of Brook McIlroy and our Indigenous Design Studio.

Candidates should be detail-oriented, able to meet strict client-driven deadlines, and collaborative. Standard day-to-day activities involve the prompt completion of proposals and media related projects for the firm’s many studios, with the opportunity to work on projects of larger scale and duration based on skill set and goals set with Marketing Director and Management team.

 

Key Responsibilities

  • Proposal coordination– Work with the team to identify relevant proposals and prepare submission packages to public and private clients. Maintain and communicate a dynamic calendar of proposal milestones, deadlines, and deliverables with staff and external collaborators. Develop operational and technical processes with the Marketing Director to streamline regular submissions and flex your creativity on unique pursuits.
  • Opportunity tracking and project archiving– Work within a database environment to catalog and track potential and won awards, pursuit opportunities, completed/upcoming photography, etc. Assist with proposal searching and develop new ways with the Marketing Director to streamline and automate tracking processes.
  • Customer Relationship Management – Assist in the development and maintenance of a contact database (e.g. external partners, subconsultants, clients) and identify opportunities to collaborate and strengthen our industry and community connections through ongoing campaigns and outreach.
  • Collateral development – Assist in the creation of the material the team needs to promote our work. This involves elements of technical writing and layout design for materials such as award submissions, brochures, and presentations.
  • External channels – Help maintain our external presence using a content calendar informed by the team’s priorities. Cross-broadcast on socials, on our website, via press release, and through email campaigns.
  • Strategy and Tactics – Assist the Marketing Director in identifying new and innovative ways for us to connect with our clients, communities, and colleagues. Provide insights based on market research and best practices, but also inform direction with your own skillsets and interests.

 Qualifications

  • Ability to meet client-driven deadlines and deliver high quality work
  • Ability to engage and collaborate with teams beyond the marketing department who are driven by design excellence, client service, and creating an inclusive built environment.
  • Experience managing multiple simultaneous deadlines/projects
  • Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Preference for education and/or work experience within B2B marketing/communications, journalism, technical writing, grant writing, architecture/design, or related fields

Salary Range

$60K – $75K commensurate with experience

Value Add

  • Knowledge with landscape architecture, architecture, and/or interior design
  • Experience with public sector bids and submission process
  • Experience/interest working with Indigenous communities
  • Any kind of multimedia communication skillset (photography, videography, infographic design, audio production, etc.)
  • Experience with CRM and marketing database systems

How to apply

Please forward a copy of your cover letter with contact information and CV  with the subject “Marketing & Proposals Coordinator” to resumes@brookmcilroy.com. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.


Junior Planner/Urban Designer (Urban Design)

Brook McIlroy is a progressive multi-disciplinary practice that approaches design and planning from a broad, holistic perspective. As planners, urban designers, architects, landscape architects, and interior designers, we endeavor to address the complexity of communities, cities and the diverse, interconnected natural and human-made ecologies we inhabit. We are a diverse array of talented people in Toronto, Thunder Bay, and Winnipeg, working on projects that span from large-scale urban visions to the detailed design of buildings, landscapes, civic infrastructure and public art. A specific focus of our practice is led by Indigenous architects, artists and planners through the Indigenous Design Studio.

We work in the medium of the built and natural environments, designing places where people can prosper and thrive while protecting the land, water, air and the other species that make life possible. Our clients and project partners span a fascinating array of diverse sectors including education, arts and culture, residential, infrastructure, mobility, and healthy communities.

We are seeking a Junior Planner/Urban Designer to join our diverse Toronto Urban Design team. Key responsibilities of this position include but are not limited to:

  • Preparing urban design and planning documents, including Planning Rationale Reports, Urban Design Briefs, Official Plan & Zoning By-law Amendments, Community Services and Facilities Studies, Block Context Plans, Sun/Shadow Studies, Draft Plans of Subdivision and Minor Variance Applications
  • Assisting in the preparation of Expert Witness documents (letters, memoranda, and reports) and supporting senior staff through Ontario Land Tribunal proceedings
  • Assisting in the production of urban design projects and studies including Campus Master Plans, Downtown Plans, Corridor Plans, Mobility Hubs, Community Plans, Urban Design Guidelines, Master Plans, Peer Reviews, and density test-fit analyses
  • Assisting in the preparation of materials for public workshops, client meetings, internal workshops, and Council meetings
  • Supporting a multidisciplinary team of architects, landscape architects and planners on planning and urban design projects
  • Assisting in the preparation of proposals in response to RFQs and RFPs
  • Supporting other project work within the studios as needed

Qualifications and skills required:

  • A bachelor’s or master’s degree in planning, architecture, landscape architecture, or urban design at a qualified post-secondary institution and a minimum of 1-2 years of experience delivering planning or urban design projects in a professional setting
  • An interest and/or experience in architecture, landscape architecture, urban design, and sustainable urban development
  • Exceptional writing and document layout skills
  • Strong analytical and organizational skills with attention to detail
  • Motivated, flexible and enthusiastic team player able to work in an open studio format
  • Skill in software applications including MS Office, Adobe Creative Suite
  • Experience with design and mapping software including 2D drafting, 3D modeling, and/or GIS would be considered an asset

 

Brook McIlroy offers a collaborative, supportive and hybrid work environment. We thank all candidates for your interest. Only selected candidates will be contacted for an interview. Please send your cover letter, resume, and a recent writing sample to resumes@brookmcilroy.com with “Junior Planner/Urban Designer (Urban Design)” in the subject line.


Planning Intern (Urban Design)

Brook McIlroy is a progressive multi-disciplinary practice that approaches design and planning from a broad, holistic perspective. As planners, urban designers, architects, landscape architects, and interior designers, we endeavor to address the complexity of communities, cities and the diverse, interconnected natural and human-made ecologies we inhabit. We are a diverse array of talented people in Toronto, Thunder Bay, and Winnipeg, working on projects that span from large-scale urban visions to the detailed design of buildings, landscapes, civic infrastructure and public art. A specific focus of our practice is led by Indigenous architects, artists and planners through the Indigenous Design Studio.

We work in the medium of the built and natural environments, designing places where people can prosper and thrive while protecting the land, water, air and the other species that make life possible. Our clients and project partners span a fascinating array of diverse sectors including education, arts and culture, residential, infrastructure, mobility, and healthy communities.

We are seeking a Planning Intern to join our diverse Toronto Urban Design team. Please note that this is a summer internship position with the potential to extend into further part-time or full-time work. Students currently enrolled in a planning or urban design program are encouraged to apply.

Key responsibilities of this position include but are not limited to:

  • Assisting in the preparation of urban design and planning documents, including Planning Rationale Reports, Urban Design Briefs, Official Plan & Zoning By-law Amendments, Community Services and Facilities Studies, Block Context Plans, Draft Plans of Subdivision and Minor Variance Applications
  • Assisting in the production of urban design projects including Campus Master Plans, Downtown Plans, Corridor Plans, Mobility Hubs, Community Plans, Urban Design Guidelines, Master Plans, and Peer Reviews
  • Assisting in the preparation of materials for public workshops, client meetings, internal workshops, and Council meetings
  • Supporting a multidisciplinary team of architects, landscape architects and planners on planning and urban design projects
  • Assisting in the preparation of proposals in response to RFQs and RFPs
  • Supporting other project work within the studios as needed

Qualifications and skills required:

  • Pursuing a bachelor’s or master’s degree in planning or urban design at a qualified post-secondary institution
  • An interest and/or experience in architecture, landscape architecture, urban design, and sustainable urban development
  • Exceptional writing and document layout skills
  • Strong analytical and organizational skills with attention to detail
  • Motivated, flexible and enthusiastic team player able to work in an open studio format
  • Skill in software applications including MS Office, Adobe Creative Suite
  • Experience with design and mapping software including 2D drafting, 3D modeling, and/or GIS would be considered an asset

Brook McIlroy offers a collaborative, supportive and hybrid work environment. We thank all candidates for your interest. Only selected candidates will be contacted for an interview. Please send your cover letter, resume, and a brief, recent writing sample to resumes@brookmcilroy.com with “Planning Intern (Urban Design)” in the subject line.